How it works

One day, run properly.

Follow a single day in a home run on CareBeacon, told by the clock. On every screen the old way of doing that job wipes away in front of you, and you can drag it back to compare.

07:58
Monitoring

The meds fridge reads 4.2°C, and nobody had to check it.

Temperature and humidity sensors watch the meds room, the fridge and the freezer around the clock. A reading out of range raises a task and pushes the staff you have named, so someone attends, acts and closes it with proof. Optional add-on, £150 per home per month.

Environmental sensors with safe ranges and a breach raised as a task
fridge temps MARCH (2).xls - Excel
ABCDEF
1DateAM tempPM tempInitialsNotes
201/033.84.1JD
302/034JDpm missed
403/034.24.5 ishSM
504/03?thermometer broken
605/034.14JD
706/03weekend
807/03weekend
908/038.9SMleft door open??
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
The old way
Drag the handle to bring the old way back.
08:15
Team

Priya scans the doorframe, and the morning round begins.

The QR scan stamps who, where and when, and opens the right checklist for that kind of room. No clipboard, no writing up afterwards, and good staff finally get credit for work that used to be invisible.

The staff app home screen with today, alerts and the roundA check question in the app: one clear yes or noCheck complete, saved and synced to the manager dashboard
morning checks rota v7 FINAL.xlsx - Excel
ABCDEF
1RoomMonTueWedWho
2Room 1YYYPriya
3Room 2YyPriya
4Room 4Y?
5Room 7see notesYYDave
6Room 9YYn/aagency
7Room 12ask Sarah
8LoungeYY
9Meds roomYYEmily?
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
The old way
08:20
Risk

A fire door fails its check. The room turns red before breakfast.

One safety-critical failure turns the whole room red and puts it at the top of your morning, above everything else. You see trouble the day it starts, not the week an inspector finds it.

The owner dashboard with the urgent strip flagging a critical issue
maintenance book (scanned).xls - Excel
ABCDEF
1ItemReportedByStatusNotes
2fire door rm 4Feb?night staffopen?wedged again
3loose rail L212/02SMask Mike
4light out corridor15/02done?
5radiator cold rm 820/02JDparts on order?
6window latch rm 3can't find email
7sluice door slow02/03Daveopen
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
The old way
08:41
One roof

Fixed, photographed and signed off from your kitchen table.

The whole story of that door lives on one screen: the failed check, the work order, the photo of the fix and your one-tap sign-off. No binder, no spreadsheet, no chasing anyone by phone.

A single room in the panel: rating, history and photo evidence in one place
evidence photos LOCATIONS.xlsx - Excel
ABCDEF
1PhotoWhere savedDateRoomNotes
2IMG_4412.jpgDave's phone??4
3IMG_4413.jpgemail?4ask reception
4door fixnot taken4
5hoist serviceWhatsApp groupJanscroll up a lot
6wet floor signSarah's phone9she left
7kitchen audit picsUSB stick2023which drawer?
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
The old way
11:15
Continuity

A tap drips in bathroom 22. It cannot be forgotten.

Every fault and hazard has an owner, a status and a photo, and it stays open until a manager approves it closed. The night team inherits it automatically, and anything that sits too long climbs the chain on its own.

Incidents and work orders in one filterable list
handover notes 14 May.xls - Excel
ABCDEF
1IssueShiftRoomFollow-upDone?
2tap drippingday22night??
3wet floornight9moppedy
4bulb dining rmdaytold Mike
5call bell slownight15recheck?
6window stuckday3
7fridge beepingnightkitchensee fridge sheet
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
The old way
16:30
Time

Tomorrow's checks write themselves while you drive home.

Recurring checks are scheduled once and generated forever: fridge temperatures, fire doors, Legionella flushes, room inspections. Anything missed gets chased automatically, so nobody spends Sunday night with a rota and a ruler.

The compliance planner with every recurring check scheduled
checklists wk 23 PRINT THIS.xlsx - Excel
ABCDEF
1CheckMonWedFriWho
2fridge tempYY?
3fire doorsYMike?
4legionella flush??kitchen staff
5room checksYYYwhoever is on
6hoist checkmonthly?
7PAT testing2022??
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
The old way
18:05
Inspection

Every room is rated, and you know it before the CQC does.

Each room carries Good, Requires improvement or Inadequate in the same language the inspector uses, backed by a timestamped, photo-evidenced trail. If the CQC rang right now, you would say come in.

The rooms grid with a live rating on every room
CQC evidence MASTER v12.xlsx - Excel
ABCDEF
1EvidenceLocationFound?UpdatedNotes
2walkaroundsbinder upstairssomeMarchpages missing
3incidents 2024Emily's desk?
4photosvariousnosee photo sheet
5fridge sheetskitchen wallYfaded
6training certsfiling cabinet2023which one?
7fire drillsask Mike
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
The old way

That was one day. An inspection asks about five hundred of them, and by then the answer is already written.

One roof

The binder retires.

Everything that used to live on paper, in spreadsheets and in someone's head now lives in one system: on your team's phones and on your screen.

One login, one place to look, one trail of evidence. And it is genuinely nice to use, which is why staff actually use it.

  • The paper walkaround binder
  • The fridge temperature sheet
  • The maintenance spreadsheet
  • The incident book in the drawer
  • The group-chat chaos
  • The 11pm scramble before an inspection
Getting set up

Seven days, start to live.

One message, one call, and by the end of the week your home is running on CareBeacon. Every step handled by the same small team, around your rota, with the residents undisturbed.

Day 1 · HelloDay 3 · We build itDay 5 · Team on the appDay 7 · Live
  1. Day 110 minutes

    Say hello.

    WhatsApp or email. You'll be talking to a founder or product lead, usually within one working day. Tell us about the home, the rooms, the rough layout. No forms, no being passed around.

    WhatsAppEmail
  2. Day 1 to 220 minute call

    We map the home together.

    A short call to walk through the building: rooms, floors, bathrooms, the meds room, the kitchen, every place that carries a check. You talk, we take notes. No forms to fill in, no spreadsheet homework.

    Rooms + areasYour checks, your rota
  3. Day 2 to 4Behind the scenes

    We build your home in the system.

    Every room, bathroom and area set up in the panel, with the checklists tailored to each kind of place: the meds room asks about fridge temperatures, the bedrooms about call bells. Your QR sticker sheets are printed and posted, one for every door.

    Checklists tailoredQR stickers posted
  4. Day 520 minutes per person

    Your team gets the app.

    Everyone gets a sign-in on their own phone. There is nothing to learn beyond scan, answer, photograph: most carers run their first check within minutes. No training days, no manuals, no laminated instructions by the kettle.

    iOS + AndroidFirst check in minutes
    The staff app: a round, a room, and a check in progress
  5. Day 6One walkaround

    Stickers up, first scans.

    The sticker sheets arrive in the post. Someone walks the home once, putting a QR by each door, and your team runs a test check in each kind of room. If anything is unclear, we are on WhatsApp while they walk.

    QR by every doorTest check per room
  6. Day 7Live

    The home goes live.

    The first morning walkaround runs, the ratings appear on every room, and the first checks land in your sign-off queue. From this day the audit trail builds itself.

    First walkaroundSign-off queue live
    The manager dashboard on go-live day, with the first checks waiting for sign-off

And after day seven, we stay close.

You keep the same WhatsApp line to the founders. New checklists arrive as the regulations shift, and the system keeps growing without the price moving.

Start with day one
Ready to begin?

Day one is a message.

Speak directly with the team. WhatsApp or email, and you'll be talking to a founder or product lead, usually within one working day.

WhatsAppEmail us